What the system does, and how it works.
BuildMetrx is one system with twelve connected modules. This page follows a single dollar through it: the daily report in the field, the invoice review in the office, and the numbers the books show.
Three layers · one approved dollar · twelve modules
-
01 · The field
Daily reports, timesheets, material and equipment sign-outs.
-
02 · The office
Invoice review, approval, and vendor pricing.
-
03 · The books
Job spend, budget against actual, cash flow, unit costs.
What It Does
One system for the money on a job.
BuildMetrx is a construction cost management platform for general contractors and their back office. It tracks live job spend, watches material prices, and processes invoices in one place.
Spend, prices, field activity, and crew hours usually live in four different places. Here they sit on one screen, updated as the work happens, and every figure can be traced back to the invoice or daily report behind it.
Without it
- Job costs show up weeks later, at month-end close.
- A price spike reaches the next order before anyone notices.
- The invoice backlog quietly grows.
- Labor history gets reconstructed later, from memory.
How It Works
The path of one dollar.
Each role does its own part once. From there the number moves through the system on its own.
-
01 The field
The field files the daily report.
The superintendent records weather and manpower on one screen, in about two minutes per job, with a flag when weather delays the work. Man-hours roll up per report. Crews sign material and equipment out to the job from the same place, and clock-in and clock-out times are typed straight into the day, with hours computed as you type.
-
02 The office
The office uploads the invoice, and the reader codes it.
Upload a batch and each line links to a catalog item automatically. Job defaults fill in the cost code and unit cost, and the review screen puts the PDF beside the extracted lines with a confidence score on each one, so a person only touches what the reader was unsure about. Item names are learned from your own review picks and merges, vendor by vendor, so the same correction is not made twice.
-
03 The gate
A person approves it, and only then does it count.
Invoices are approved from one queue. Anything still in review is shown but never counted, so job spend, prices, vendor history, and the cash flow forecast are built from approved invoices only. Actual spend is the approved line-item sum, pre-tax, so the job page, the invoices page, and the breakdown always agree.
-
04 The books
The approved dollar lands everywhere at once.
It joins the job’s running total and its spend by month and by cost code. It is measured against the budget line, with anything running over flagged in red. It becomes a bill until it is paid, with a due date from the invoice, the vendor’s terms, or Net 30, and it shows up in the eight-week cash flow forecast. Its unit price joins the item’s price history and the vendor’s history, and a sharp move off the item’s normal price raises an alert.
-
05 The next job
The next decision starts from measured numbers.
Stock is valued at the latest invoice price you paid. Rented machines are matched to their rental invoices by serial or fleet key. What a unit of work really costs, per cubic yard, square foot, or each, comes from your own jobs’ real numbers.
The Rules
Five rules the numbers follow.
Each one describes how the system actually behaves.
-
Rule 1: Approved invoices only.
Prices, vendor history, and the cash flow forecast are built from approved invoices. Anything still in review is shown but never counted.
-
Rule 2: Every number traces to a document.
Every job page links straight to its invoices and daily reports, so any figure can be traced back to the paper behind it.
-
Rule 3: Measured on your jobs.
Unit costs are measured on your own jobs, not taken from a published estimating book.
-
Rule 4: No double counting.
Actual spend is the approved line-item sum, pre-tax, so the job page, the invoices page, and the breakdown always agree.
-
Rule 5: Two minutes from the field.
The daily report takes about two minutes per job. Anything longer would not get filled in.
The Map
Twelve modules, three layers.
Every module sits in the layer where its numbers are entered. Open any of them for the full detail and a picture of the screen.
The field
The office
See It With Your Own Numbers
Thirty minutes on your own jobs.
Bring a recent invoice batch and a live job budget. We’ll show you exactly what BuildMetrx would have flagged.